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This short guide explains self-billing for rebates — what it is, what you're agreeing to, and what changes for you. It takes about two minutes to read.

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Why we're suggesting it

At the moment, when we owe you a rebate you have to raise an invoice to us, send it over, and wait for it to be matched and paid. That's admin on your side and a delay on ours.

With self-billing, we raise that invoice for you, using the figures already in our system.

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What that saves you

• No rebate invoices to raise, chase or reconcile — we do it.
• No disputes over figures: the invoice is built from the same weights and rates we've already agreed, itemised line by line.
• Faster settlement — nothing sits waiting for your finance team to get to it.
• Full backup available: we can attach the weight tickets with every invoice if you want them. </aside>

What you're agreeing to

Self-billing is a standard HMRC-recognised arrangement. It simply needs a self-billing agreement signed by both of us before we can start. In it you agree that:

• We may raise invoices on your behalf for the rebates we owe you.
• You won't raise your own invoice for those same amounts.
• You'll tell us if your VAT registration details change (see below).

Signing the agreement

You'll receive an email from PandaDoc with the self-billing agreement for your division.

1. Open the email and click through to the document.
2. Check the details — your company name, address and VAT number. If any of it is wrong, tell us before signing.
3. Sign electronically. We countersign, and that's it.

Once it's signed, we're set up and your next rebate will come to you as a self-billed invoice. There's nothing else for you to do.

What you'll receive from then on

Each time rebates are due, you'll get an email like this, with the invoice attached as a PDF:

It itemises every collection — order, date, waste type, quantity, rate and amount — so it can be checked line by line. If you've asked us to include weight tickets, they come attached as a zip.